Meeting Minutes DRAFT COPY until approved by board

April 16, 2020

I.      Call to order at 6:15 by President Olga Martin-Steele.

II.                 Board Members Present: Roberta Actor, Ron Green, Chloe Karl, Linda Kelly, Susan Krones, Jaclyn Ley, John Moorhead, John Saare, Olga Martin-Steele

Absent: Doc Bilardi, Jim Brown

General Manager:  Andy Weiss was not present. This meeting was conducted via ZOOM due to COVID-19 Emergency 

Public Input:   None.   

III.      Approval of Minutes –The minutes from the last regular meeting on 4/16/20 approved.

IV.      Treasurer’s Report – Actor made a report.  We have a balance of $11,458 balance as of 3/31/20.  Total income is hard to calculate because we have approximately $3,300 from ticket sales for the MoonAlice Concert that had to be postponed.  We need to set that money aside because it may not happen at all so we can refund tickets. We had $1,050 in underwriting income and $822 in memberships by sustaining members.  Actor suggested how to reduce our expenses topic be but on agenda for next meeting.    

V.       General Manager’s Report –   Per Martin-Steele a. Spring Fund Drive will still be April 18-24.  Due to the COVID-19 it will be a “soft” fund drive.  Every hour the Board Operator will have a script to read to ask for donations/memberships.  We also have a new promo to play.  Ron Green asked if we are still going to have someone to take calls.  John Saare suggested Google voice that can be set up for free.  Someone can leave a message and then volunteers can call them back.  Linda Kelly said she is willing to take calls as well as Martin-Steele and Saare if needed.       

VI.      Committee Reports: 

a. Program Committee – a.  Last meeting it was agreed to start adding music shows if they can be recorded remotely and sent into the station. There will be a request sent out to all programmers to pay their membership for the year and at the $100 level if possible. b. Two new people were added to the Program Committee.  c.  Bylaws change postponed to next month.   

b. Underwriting – Roberto and Susan Lozano submitted a written report.   There is a stall in the underwriting announcements because of COVID-19.  Some businesses are closed or only available on a limited basis.  We will continue to have board Operators read or play announcements. Ley said she will talk to the Lozanos about the issue and assist in contacting underwriters to check on their status and if they want any changes in their announcement.  

c. Tech Report – John Saare is still talking to Andy about the STL and the stutter fund. 

d. Fundraising / Events:  a. MoonAlice concert for 4/25/20 had to be rescheduled to 8/29/20 due to COVID-19.   

   e.  Website:  a.  Alan Fletcher has an emergency schedule set up and the    FCC report was filed on time.

VII.     a. Since we are having the Board Meeting using Video Conference Technology, should we invite guests?  The Agenda can be posted on the website and people could post comments via email.  We should also post the minutes on the website but they would only be a draft until approved.  b. Reduce Expenses – a current large expense is the credit card service we are using.  Our old service was bought out and the new one charges a lot more per month.  Also, our phone bill is expensive as well.  The issue of expenses should be put on the agenda for next meeting.     

Next Meeting will be Thursday, 5/21/20 @ 6:15 pm via Zoom.         

Adjournment- 7:53 p.m.

Minutes submitted by:  

Susan Krones, Secretary