KPFZ Board Of Directors Meets on Thursday, April 26, 2018 at 6:15 p.m.

LAKE COUNTY COMMUNITY RADIO
BOARD OF DIRECTORS MEETING
149 N MAIN ST, LAKEPORT
APRIL 26, 2018, 6:15pm

I.     CALL TO ORDER

II.    WELCOME/ INTRODUCTIONS/ PUBLIC INPUT (2 minutes)
 
III.   MINUTES REVIEW

IV.    TREASURER’S REPORT  -  OLGA, CHLOE & DEB POLLACK

V.     GENERAL MANAGER’S REPORT  - Andy

    Fund Drive
    Operations Issues 
    STL Repair Process
    Data Base Progress

VI.    COMMITTEE REPORTS

    A. Program Committee - Nick
        Review of Program Director Position
    B. Underwriting  - Lozano’s report
    C.  Events - Ron Green, Dennis Bilardi, Tee  
    D.  By Laws Working Group Report - Ron

VII.    OLD BUSINESS

    KPFZ Celebration Party - Linda Kelly, Chloe
        Raffle prizes needed

VIII.   NEW BUSINESS

IX.    NEXT MEETING/ ADJOURNMENT

LAKE COUNTY COMMUNITY RADIO
BOARD OF DIRECTORS MEETING
149 N MAIN ST, LAKEPORT
APRIL 26, 2018, 6:15pm

CALL TO ORDER

Chloe called meeting to order at 6:19 pm. Chloe announces that she will temporarily act as Treasurer and Olga Martin Steele will act as VP. Olga is absent. Susan Krones is absent.

WELCOME/ INTRODUCTIONS/ PUBLIC INPUT (2 minutes)

Introductions:
Deb Pollock - Bookkeeper
Frank Picaboo Dollosso, Board Member
Nick Baker, Board Member
Tee Watts, Board Member
Dennis Bilardi, Events organizer
Andy Weiss, General Manager
Ron Green Board Member
James Brown Eagle, board member.
Linda Kelly, Programmer
John Moorhead, 
Scott Church, former programmer 
Alan Fletcher – Webmaster
John Saare, Database Developer
Roberta Actor
Jake Jacobson were present. 
Milos Leubner

Public announcement from Scott Church – did programs It’s Our Gods, and GrooveYard Shift. Also wants to do interviews using skype. Enjoyed in past look forward and willing to do something in afternoon, too.

Board met in closed session to fill 3 vacant seats. John Saare, John Moorhead, and Roberta Actor were elected unanimously to these seats.

MINUTES REVIEW No corrections were made. John Saare moves the minutes be accepted. Roberta Actor seconds motion. Minutes are accepted by voice vote.

TREASURER’S REPORT  -  OLGA, CHLOE & DEB POLLACK

            Deb Pollack summarizes transactions to Umpqua Bank. Chloe reminds that station changed from Credit Union to Umpqua, altho the Credit Union still handles our credit card payments. Deb states all bills are current. Andy still running credit cards for fund drive. Deb gives details on account categories for Member Mailing Drive and Spring Fund Drive. 

            Chloe asks how fund drive went. Wanted $15,000 and came up short at $13,700.

            Andy states that cost of running station is less than $50,000. Andy – mail drive is usually about $6,000 or $7,000, but doing parallel fund drive can be confusing. 

V.     GENERAL MANAGER’S REPORT  - 
Fund Drive. Andy  notes that not all programmers are members. They need to reminded. Programmer contract says have to be members. Anyone who is on regularly needs to pay at $100 level. They can negotiate for in-kind payment.

Chloe calls on John Saare re database. John states he’s working on using MailChimp to set up to send bulk emails to members and programmers.. John Moorhead asks about surveys to see why people join. Andy says the station has a file cabinet of them.
On Air April fund drive is up to about $8500. 

Operations Issues – STL Repair Process – Andy explains repairs in 3 parts. First chunk is for engineering Middle $8000 for equipment. Third chunk about $4000 for engineers. Pete Gruschaka of KTLN donated a bunch of equipment, but might not be able to use. Andy will check out. If we commit to engineering now, won’t have money for rest of project. We can go on air to raise rest.
So far funds promised from 11 contributors total $8400.88. John Moorhead asks: if we get STL, would FCC hold station to a time limit to get the work done. Andy thinks probably but would be some months. John Moorhead asked About whether we could lose our frequency to another party. Andy not sure.

Ron made the suggestion that we might bring in a lot of money from businesses and corporations. Olga created GoFundMe but it has not brought in much.
We Need an active membership person to thank people for PayPal, etc.

Data Base Progress – John Saare – weakness in how DB tracks payments, sustaining payments, etc. Need to automate tracking of those. Would be happy to be in committee. Software should be able to help. John, Chloe and Andy to be on committee to sort out.

Milos comment to propose how to attempt to investigate listeners likes. Based on recording people’s responses.

Ron moves we start work on STL now and raise the money as we go along. John Saare seconds. Discussion – Jake has concern about engineering not staying fresh.  we may not have 18 months to wait to start repair. Unanimous vote to start STL work.

Podcasts of programs. Andy explained that PRX would like to post program and pays for syndication. The board needs to talk about intellectual vs mechanical copyright.

VI.    COMMITTEE REPORTS

A. Program Committee – Nick Baker states kpfz is still having problems with programmers plugging things in which they have a financial interest. They also took up a matter involving a complaint.

The PC has reviewed the Program Director position and the job description was circulated. Linda Guebert has applied. The General Manager will supervise the Program Director and report to Board. After Tim Hoff left, some board members filled in on an acting Program Committee. With a Program Director in place, the program committee can be reformed to operate separately from the board. Andy works to fill in when someone can’t make it to their show. (Other stations like KZYX would just let the programmer go). However per Andy that is the bulk of the job. Andy has to make program changes day to day. The Program Director and he will make the decisions, while he will continue to perform the technical operations.

Alan gave report on quarterlies to FCC. Contacted FCC hotline, told need to file ownership report. Alan raised question of sponsorships being handled by programmers and their guests. Another issue occurs where soliciting is done by third parties on the air. Following Nov. 13 2017, we may be able to do 1% of airtime for promoting 3rd party fund-raising. FCC requires filing a statement. John Saare moves to do the filing. Roberta Actor seconds. Discussion-  Nick says we  need to have a consistent policy. John Saare calls the vote. We agree to do the filing for this instance. Motion passes unanimously. Ww will have the Program Director work on this with broadcasters.

B. Underwriting  - Lozano’s report, Democratic Club, Wendy Weiss are new underwriters. Unitarian Coffee House Series has increased support. Working on Lake County Rock Hounds and a new masseuse. Packets are available while Lozanos are out of country.

C.  Events - Ron Green, Dennis Bilardi have organized a kpfz benefit with Clean Sweep band at the Soper Reese on  May 5th. Sales have been slow, most people buy tickets late. Doc will interview band members on his show., Ron having band members on his show as well. 

Chloe mentioned our 10th anniversary party on April 28, at the Lakeport Yacht Club with a Pirate theme. To honor members, there will be a free raffle. We Need donated prizes.

Tee Watts is working on a date and venue to show “Evolutionary Blues”, West Oakland’s Music Legacy. The film’s Director, Cheryl Fabio will accompany the screening. The  film chronicles the musicians who migrated To Oakland during the Great Migration from the South. Lower Lake Schoolhouse Museum appears to be a good choice with a capacity 100. Tickets suggested at $12 and $15.

D.  By Laws Working Group – Ron Green reported that his job as Chair has been to put several concepts into words. The basic concept is to elect 3 kpfz members to the Board of Directors. When He brought in a draft into the October 30th meeting, he wanted to define “member”. At that time we didn’t have a list of current members or a way to finance such an election. Since these logistics are necessary to see if an election could actually happen, some proposed amendments were reviewed. However, more clarity is needed; for example, do we want 9, 11 or 12 members; If 3 are elected each election cycle, a multiple of 3 is needed. Ron would prefer to convene again with the Working Group and fine-tune. He handed out a draft as part of his report and asks for the board’s careful review of these changes. Ron suggests having a discussion on next month’s board agenda. The board needs to decide if there will be changes in bylaws and, if so, whether we want to return the matter to the Working Committee for their consideration.

IX.    NEXT MEETING/ ADJOURNMENT Chloe adjourned at 8:27 pm.