Station Business

Legal and business items

LCCR (KPFZ) TELEPHONIC/ZOOM Board Meeting ** WEDNESDAY ** July 15, 2020 6:15-8 pm

*** NOTE : The meeting is WEDNESDAY JULY 15 ***
 

Lake County Community Radio, Inc.

149 N. Main Street | Lakeport, CA 95453 | 707-263-3640 | www.kpfz.org
BOARD OF DIRECTORS MEETING AGENDA: July 15, 2020, 6:15 pm – 8:00 pm

I. Call To Order
II. Minutes
III.WELCOME/INTRODUCTIONS
IV.Public Comment
Visitors may speak for up to 2 minutes on any item not on the
agenda. If the item is on the agenda, speakers will be asked to
hold their comments until the item is taken up by the Board.
V. TREASURER REPORT – ROBERTA THOMAS
VI. GENERAL MANAGER REPORT – ANDY WEISS
1) Silent fund drive
2) Station Health & Safety – COVID 19
3) Fire Season – Coverage
4) Station back up in Power Outages
5) Other
VII. COMMITTEE REPORTS
1) PROGRAM COMMITTEE – CHLOE KARL
a) New Programs/Program Changes
b) Program Committee structure
c) Programmer Communication
i) Jaclyn Ley
ii) Linda Kelley
d) Other
2) Underwriting Status Report - Lozanos
3) Website Report – Alan Fletcher
4) Database - John Saare
VIII. NEW BUSINESS
IX NEXT MEETING/ ADJOURNMENT
 

LCCR Status Report

To:  All Interested Parties      Date:  June 10, 2020        LCCR, Inc. Status Report

Lake County Community Radio is feeling the challenge of an economy hit hard by the COVID-19 crisis.  At the May Board meeting we focused on two priorities, the emergency health and safety procedures enacted in March and the status of our finances.  

Health & Safety:  We continue to follow the health and safety protocols enacted more than 2 months ago: limiting the number of programmers/board operators in the studio to one at a time, disinfecting before and after “change of shift,” and keeping the building locked at all times to limit risks to programmers/board operators.                                                                      

To date, we are grateful to report that none of our volunteers or staff have taken ill.  Maintaining a sanitized and safe working environment, while at times inconvenient, has proved effective in keeping us healthy.  

As businesses re-open and out of county visitors return to our inviting lake shores, the risk of infection will undoubtedly increase.  Now is not the time to relax our procedures.  

At our May meeting the Board of Directors were unanimous in deciding to continue the preventive measures enacted.  This decision necessitates a collaboration with our landlord and other renters in the building we share.  That effort is underway.

The Board is also unanimous in support of the strategies being employed by our staff, General Manager Andy Weiss and Program Director Chloe Karl, to manage schedules and provide a mechanism to pre-record music shows from home.  We want to increase our air time in general and specifically music shows.

Andy is working one-on-one with programmers to make this transition. Some have mastered the process, others are working on it.  It does require a microphone.  There are costs involved and through an anonymous donor a few microphones are being purchased to help out.

Pre-recording is not new to KPFZ, many programmers have a backup pre-recorded show available to use during unplanned absences. The bottom line is that, like other essential services and businesses, we are making adjustments and “live, from the studio” recording and programming formats must take a back seat to the threats and vagaries of COVID-19, at least into the foreseeable future.  Thank you all for your patience and understanding.  We owe a debt of gratitude to the Board Operators who support live shows and Andy and Chloe, who work so hard to keep us on air, informed and safe during COVID-19.  

Finances:  We continue to focus on meeting the monthly challenge of paying our bills.  We have been closely tracking our income since the Shelter In Place announcement.  People are struggling.  Our underwriter income has dropped dramatically as businesses pull back their expenses and the concerts we rely on in all likelihood will not happen this year.  That’s a decline in revenue of about $23,000, 43%, of our operating revenue.    

A review of our income and expenses presented at the May Board meeting revealed the stark reality that we had about 2 months of operating revenue.  

Since then, a member and long time supporter of community radio donated $10,000 when she heard of our predicament.  We owe her a huge debt of gratitude.  

This unexpected gift has changed our outlook, we now have operating funds to get us through summer.  We do not, however, have sufficient income to get us through the year’s end.  The Board is examining a number of alternatives to stretch our available funds and raise the needed income as follows:

• Reducing operating expenses, such as rent, phones and utilities.
• Continuing the on-air silent fund drive.
• Making direct appeals to past generous donors and others. In terms of operating expenses, rent reduction is at the top of the list since it is one of our most costly bills.  Efforts are underway.  

The fund drive is key to our ability to stay on air.  The good news is that membership renewals are up for the period January 1 through April 30 of 2020 compared to the same period of time in 2019.  Unfortunately, income for that period is down, presumably due to economic factors.  We need to keep the upward trend for renewals going and we are asking programmers and board operators to continue supporting the station by making the fund drive announcement and playing the promotional appeal.

We have a long way to go with the COVID-19 crisis and we know fire season will add to that burden.  As a Board we are dedicated to doing what is necessary to stay on air and with the help of our listeners, members, underwriters, and supporters we will continue to serve our community - in good times and through current adversities.  

Your fundraising ideas and feedback are welcome.  Please use the message feature on our website, www.kpfz.org or mail them to us at KPFZ, P.O. Box 446, Lakeport, CA.

Olga Martin Steele, President                                                                                                                  
LCCR, Inc., Board of Directors 
 

LCCR (KPFZ) TELEPHONIC/ZOOM Board Meeting Thursday April 16, 2020

BOARD OF DIRECTORS MEETING AGENDA: 
Thursday April 16, 2020 - 6:00 pm  8:00 pm

Lake County Community Radio, Inc.
149 N. Main Street | Lakeport, CA 95453 | 707-263-3640 | www.kpfz.org

NOTE: PLEASE SEE CHLOE KARL’S INVITE FOR TELECONFERENCE - ZOOM MEETING

I. CALL TO ORDER

II. MINUTES - March,19, 2020

III. PUBLIC COMMENT - N/A

IV. Agenda review - Board members may add any time
    sensitive items for discussion/action

V. TREASURERS REPORT - ROBERTA ACTOR

VI. GENERAL MANAGER’S REPORT - Andy Weiss

a. Emergency COVID-19 procedures/schedule
b. News letter - Update
c. Fund-a-thon update
d. Emergency Protocols - PSPS/Fire season
e. Other

VII. COMMITTEE REPORTS

a. UNDERWRITING REPORT - ROBERTO/SUSAN LOZANO
b. PROGRAM COMMITTEE - CHLOE KARL
c. Proposal, CHANGE IN BYLAWS - Roberta Actor
   Thomas & Program Committee
d. IT/Technical Report - JOHN SAARE
e. WEBSITE UPDATE - Alan Fletcher
f. Other Committee Reports

VIII DEVELOPMENT - MOONALICE UPDATE, RON GREEN

IX Adjourn to May 21, 2020 meeting

Reports will be in the comments
 

LCCR (KPFZ) TELEPHONIC Board Meeting Mar 19, 2020

Dear Board members and staff/volunteers:  BY now you should have all received an invitation from Chloe Karl to join the meeting via ZOOM.  Roberta took it for a test drive and reports success!  So, hopefully we can all join the meeting by tele.  

Chloe is in charge of getting us all connected.  THANK YOU CHLOE!  It's a first, so we've decided to start the meeting at 6:00 pm so that by 6:15 we're all connected and ready to roll. The agenda and attachments referenced are in this email so hopefully we can do this sans paper. One thing about tele-conferencing is that we can't talk over one another, only one person speaks at a time.  

Thanks all for working through this process.

 Olga

Participants will call in at 6 pm
The ZOOM meeting will start at 6:15 pm

The agenda and minutes are attached as comments to this post.
 

LCCR (KPFZ) Board of Directors Meeting on Thursday, February 20, 2020 at 6:15pm

Lake County Community Radio, Inc.
149 N. Main Street 
Lakeport, CA 95453 
707-263-3640 
www.kpfz.org

 

BOARD OF DIRECTORS MEETING AGENDA: Feb. 20, 2020 
6:15 pm - 8:00 pm

I CALL TO ORDER

II WELCOME/INTRODUCTIONS

III MINUTES - January, 16, 2020 Meeting Minutes

IV Moment of silence for Beth Hyde

V PUBLIC COMMENT
Visitors may speak for up to 2 minutes on any item
not on the agenda. For items on the agenda,
speakers will be asked to hold their comments until
the item is taken up by the board.

VI TREASURERS REPORT - Roberta Actor

VII GENERAL MANAGER’S REPORT - Andy Weiss

VIII COMMITTEE REPORTS

A.PROGRAM COMMITTEE - Chloe Karl
i. Program Changes
ii. Other

B. UNDERWRITING
i. Monthly Report - Roberto/Susan Lozano
ii. Push Proposal - linda Kelley, see attached

C. IT/Technical Report - John Saare

D. Website Update - Alan Fletcher
i. Beth’s duties
ii. Discussion re: Approval of Web Postings/Notices

E. Other Committee Reports

IX DEVELOPMENT
Jim Malcom - Final Report - Susan Krones
Full MoonAlice Concert - Ron Green

X New Business
Proposed change to bylaws - Program Committee - Roberta
Actor, see attached

X1 Adjourn to March 19, 2020 Meeting